ICPEAC 2025 SAPPORO,JAPAN

Invitation Letter & VISA Information

We offer you two types of documents, which are our official letters of invitation. Before applying, please check with your institution or the Japanese embassy in your country about which documents you need, as it may vary depending on your situation.

1. Letter of Invitation in the format of ICPEAC2025

  • A Letter of Invitation will certify your registration as a participant for ICPEAC2025. However, please note that it does not guarantee financial support for your travel or the costs associated with attending the conference. For more information, please visit the JNTO website and MOFA websites.
  • A Letter of Invitation will be provided after completing your registration and payment. Participants can download a Letter of Invitation from “My Page” on the registration online portal.

2. VISA support application for documents in the format specified by Japanese Ministry of Foreign Affairs

Visa Support Application

Citizens of certain countries are required to obtain a visa to enter Japan. If needed, we will prepare and send you the documents required for the Visa application.

Application Period

From January 29th to May 30th
*We will send the document you require from May 7th.

How to apply

  • Only after completing your registration and payment, you can request the documents using the link in your registration confirmation email.
  • Documents provided: A Letter of Invitation in the format specified by the Japanese Ministry of Foreign Affairs (MOFA)
  • Handling fee: JPY 20,000 / per person
  • The Letter of Invitation will be provided to the participant and accompanying persons (only your partner and children are acceptable)

Important Notice

  • Please note that we cannot guarantee that you will be able to obtain a visa.
  • Your application can be denied for various reasons at your local embassy, even if you have all the required documents from the Japanese Ministry of Foreign Affairs. In that case, we will NOT be able to refund the support fee.
  • The organizer reserves the right to refuse to provide the necessary documents for any reason. If that happens, your application for those documents may be canceled, and in that case, we will refund the support fee, even if your application process is already complete.